Proposed SA-09

SA-09 Transcript Policy

The proposed new SA-09 Transcript Policy is below. After reviewing the proposed changes you may submit comments through the form at the bottom of the page.

Policy Type: Student Affairs
Policy Title: Transcript Policy
Policy Number: SA-09

__________________________________________________________________

Purpose:
Provide information and procedures for students to obtain an official and unofficial transcript.

Scope:
All students, staff, faculty and administrators of Green River.

Definitions:
Official Transcript: A transcript validated by Green River College’s Registrar and is in a sealed transcript envelope. Generally, other institutions require students to submit official transcripts to transfer credits to their institutions.

Unofficial Transcript: A transcript, which is not validated by Green River College’s Registrar or is in an unsealed envelope.

Policy:
Official Transcripts issued by Green River College is the official record of individual student academic achievement at the college.

Official Transcripts will be provided to students upon request provided all outstanding financial obligations have been satisfied. According to FERPA regulations, students with outstanding financial obligations can access unofficial transcripts and other student records.

In order to comply with Family Educational Privacy Act 1972 (FERPA), student information (including transcripts) will not be released to third parties without prior written permission of the student.

Procedure:
Obtaining an Official Transcript
An official transcript of grades will be sent to any high school, college, university or other agency upon the student’s request. Students may request official transcripts by:

  • Ordering online at studentclearinghouse.org. The fee is $7.75 per transcript requested plus a processing fee of $2.25 per recipient. Or,
  • Ordering in-person at the Office of the Registrar. The fee is $25.00 for each on-demand transcript processed. Photo ID is required for pick-up of transcripts.

Obtaining an Unofficial Transcript
An Unofficial transcript can be viewed and/or printed from the Online Services area of the Green River College website for no fee.


Specific Authority: 

State Board for Community and Technical Colleges (SBCTC), Policy Manual, Chapter 4 Instruction Commission
Washington State Student Services Commission
Family Educational Rights and Privacy Act 1972
Green River Registrar

Law Implemented:


History of Policy or Procedure
Draft: May 3, 2005
Adopted: June 29, 2007
Revised: August 22, 2012, April 18, 2019
Reviewed by: Office of the Registrar, Student Affairs Leadership Team
Contact: Jenny Wheeler, Director of the Office of the Registrar/Registrar, ext. 2503
President’s Staff Sponsor: Dr. Deborah Casey, Vice President of Student Affairs, ext. 3328


Submit Comments

If you would like to provide any feedback or comments on the proposed policy above, please complete the form below by Dec. 15, 2019.